Pesticides and Toxic Substances Licence

Pesticide and Toxic Substance Licence

EIS Documents

A Pesticide and Toxic Substance Licence is a document issued by ZEMA that allow a person to manufacture, import, export, store, distribute, transport, blend, process, re-process or change the composition of a pesticide or toxic substance or re-process an existing pesticide or toxic substance for a new use.


  1. Transacting Companies Mutual Agreement
  2. Trading Permit Issued by Local Authorities
  3. Trading Permit & Quantities to be distributed
  4. Supporting Documents for the proposed activity (if the amendment requires addition of an activity to existing licence)
  5. Supporting Documents for the Proposed Activity (if the amendment includes addition of an activity to existing license)
  6. Supporting Documents for Manufacturing & Blending (if the amendment requires addition of a product to existing licence)
  7. Supporting Documents for Importation (if the amendment includes addition of a product to existing license)
  8. Supporting Documents for Exportation (if the amendment requires addition of a product to existing licence)
  9. Safety Data Sheet
  10. Risk Assessment Report
  11. Returns
  12. Residue Analysis Report
  13. Quantities to be distributed or stored per Annum
  14. Pre-Qualification Certificate from WHO
  15. Original Licence
  16. National Registration Card (NRC)
  17. Licence for Transportation of Dangerous Goods
  18. Letter of Recommendation from Ministry of Health
  19. Letter of Consent from Principal Supplier/Manufacturer
  20. Letter from a Relevant Research Institution to Conduct the Experiment or Trial
  21. Letter from a Relevant Laboratory to Conduct Assessment of Maximum Residue Limits (MRLs)
  22. Fumigation Certificate (from PQPS)
  23. Formal Letter with Provided Details regarding the Number of Households/Offices to be Handled per Annum
  24. Formal Letter of Request to Stat the Proposed Amendment
  25. Formal Letter of Intention to Transfer Licence
  26. Formal Letter of Intention to Renew Licence
  27. Fleet Declaration with White Books
  28. Emergency Response Plan
  29. Emergency Preparedness Plan
  30. EIA decision letter or EMP
  31. Efficacy Report
  32. Draft Label (in colour)
  33. Details of field trials (where applicable)
  34. Decision Letter
  35. Consent from the Importing Country (if exporting Chemicals Under the Rotterdam Convention)
  36. Conditions to the Licence
  37. Comprehensive Insurance for the Conveyance of Goods
  38. Company Registration Certificate
  39. Clearance Letter from National Biosafety Authority
  40. Chemical Dossier
  41. Certified copy of Qualifications of the Person Responsible for Pesticide or Toxic Substance Management, Compliance with the Act and the conditions of the Licence
  42. Certificate of Product Registration (from country of Origin or SADC country)
  43. Certificate of Incorporation of the Company
  44. Certificate of Analysis from ZARI
  45. Certificate of Analysis
  46. Approved Label

Note: To apply, you must be logged on using your free ZamPass account, If this is your first visit, please register first, here:

1. Click on the [Apply for Service] button.

2. Complete all sections of the application form; go through the process by clicking the “Next” button.

3. Once the application form is complete, preview and digitally sign it using the PIN code given to you when you registered your ZamPass account.

4. Pay the Invoice online, by selecting your preferred method of payment, receive the Payment Receipt and Action Notice with further instructions.

5. If self-service, receive your certificate instantly; if operator-assisted, you will receive a notification when the review is finished or when you can visit the office to pick up the document.

Note: If your application is denied, you will receive an Action Notice explaining the grounds of denial and the procedure for appeal.

30 Days

3 (three) years

The fee depends on the purpose of the license according to the Fee Schedule in the SI no.12 of 2013 – The Environmental Management (Licensing) Regulations, 2013