EXECUTIVE ASSISTANT

1. a. Job PurposeTo provide confidential secretarial services and basic administrative support to the office of the Director General and Senior Management staff in order to ensure they operate smoothly and effectively. The job holder is the face of the office of the Director General and the Agency and needs to uphold the image of the office and Agency in execution of duties.

   Main Duties and Accountabilities (Without Limitation)

   1. To provide high level. Confidential and administrative support to the office of the Director General in order to ensure efficient and effective operations of the office
   2. To prioritize and manage multiple assignments and follow through on issues in a timely manner
   1. To provide background information and documentation for review and presentation by the Director General to various stakeholders
   1. To handle the Director General’s travel logistics, facilitate for the processing of travel documents, reservations and booking of flights and accommodation
   2. To maintain both electronic and physical filing systems for documents, records and reports
   3. Organizing and administering the office of the Director General and Coordinating delegation off the functions of the DG to other staff
   1. Maintaining excellent business relations with external and internal clients
   2. Perform other duties as assigned from time to time

   Job Qualifications, Skills and Experience

   1. Grade Twelve (12) School Certificate with five “O” levels including English
   2. Diploma in Secretarial Management studies with Shorthand of at least 100WPM and typing of 55/65WPM
   1. Degree in Office Management or related field will be an added advantage
   1. Membership to the Professional Secretaries Association of Zambia
   2. Basic Knowledge of corporate operations procedures and procedures
   3. Must have at least Five (5) years working experience in an executive office.

   Critical Attributes

   1. Mature and sober character
   2. Confidentiality
   1. Honesty and integrity
   1. Excellent interpersonal communication skills
   2. Ability to multi task
   3. Ability to perform under pressure and meet dead lines
   1. Proactive and use of initiative
   2. Tact and Diplomacy
   1. Good time management
   2. Outstanding customer service skills;
   3. Excellent ICT skills

   Interested candidates may send their application letters, certified copies of relevant academic certificates and Curriculum Vitae indicating contact telephone numbers, email addresses and contact details of at least three traceable referees to the address below:

   CLOSING DATE

   Closing date for receiving applications is Wednesday, 20th November, 2024. Please note that only shortlisted candidates will be responded to.

The Director General

Zambia Environmental Management Agency

Corner of Church and Suez roads.

P.O. Box 35131,

LUSAKA.

Electronic submissions can be made through: jobs@zema.org.zm

All applications must be clearly marked with the appropriate position being applied for.